Improving school healthcare with a digital accident book

Duplicate books and exercise books were used to record accidents. Mulitple books were placed in different locations across the school. This made it nearly impossible to collate all the records for one student and he would rely on staff communicating when a serious incident had occurred.

After an incident was recorded, a duplicate slip or a paperslip was completed to give to the student and then to the parent/carer. This raised concerns that these notifications might get lost or left in book bags, and therefore, the parents/carers might not be notified. If phone calls were made, we had no way of noting down what information was relayed to the parent/carer or who they spoke to.

Termly Governor reports would be manually created using the information from the duplicate and exercise books. We would collate the information on an Excel spreadsheet to then create reports—this was time-consuming and prone to errors, with different staff using different terminology and sometimes making the information illegible.

Our forms are designed to adhere to the relevant legal guidelines. They feature mandatory fields, preventing staff from saving any record until all necessary information is filled in. These fields are intuitively set up as either drop-down menus or auto-fill options, guaranteeing accurate spelling for every entry, including names.

All drop-downs can be customised to suit the needs of each school using Medical Tracker.

Our templates come ready-made with the essential details you want to communicate to parents/carers and can be edited. Once a record is saved the templates automatically fill with the information and, leveraging the contact information from your MIS, can be sent instantly at the press of a button – complete with an audit trail. Additionally, staff members receive automated notifications based on their specific roles.

It can be easy to forget important pieces of information when managing the investigation of a serious incident. Medical Tracker has pre-built accident investigation forms to make the process as straightforward as possible. The pre-built forms request information such as the type of activity, supporting risk assessments, associated witness statements, and any contributing health and safety factors. Keeping all accident investigation information in one place.

Rather than having multiple ways of recording information Medical Tracker centralises the collection of data into one software. This includes, but is not limited to, the recording, tracking and management of:

Injuries
Illnesses
Near misses
Notifiable diseases
Mental health
Witness statements and accident investigations
IHCPS
Medication administration
Medication expiry and stock control
Communication with parents/carers

Popular benefits

Medical Tracker's custom reporting capabilities gives schools the power to create the reports that matter to their setting. Reports can be created to give valuable insights into health and safety trends, areas for improvement, and compliance issues. This can support decision-making and help in the continuous improvement of health and safety practices across the school. 

Medical Tracker comes with 25 pre-built reports, and unlimited custom reports can be created. Custom dashboards can then be created to include specific reports and shared with teams within your school.

You can drill down into every report and export the data to an Excel spreadsheet.

Medical Tracker promotes engagement among parents/carers, staff, and students by facilitating efficient communication, transparency, and collaboration in managing health incidents within educational settings.

By providing real-time notifications to parents/carers and staff about medical incidents, Medical Tracker keeps them informed promptly, fostering transparency and trust between the school and home.

IHCPs and medication administration consent forms can be approved by parents/carers online, helping to ensure that parents/carers who cannot come to school can still ensure their child's health needs are being met while in school.