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Online first aid software for primary schools

Software to improve first-aid, health and wellbeing.

Medical Tracker makes first aid in primary schools more efficient and cost-effective. Our online first aid software records injuries, reports to parents and analyses health and safety concern trends.

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🎉 Trusted by 75,000+ staff in 2,000+ schools

Harris Primary Academy Purley Way Thornton Primary School Three Bridges Primary School Fourfields Community Primary School Lindfield Primary Academy Light Oaks Junior School Southmead Primary School

Let’s explore why Medical Tracker is loved by primary schools


Money-saving online software for schools

Whether your primary school has 200 or 800 pupils, the cost of paper for bumped-head letters adds up. Medical Tracker is the UK’s leading online incident book, recording all incidents and injuries (including recording mental health concerns) in one place.


Staff-wide awareness of medical conditions

In a large through-primary school, there may be up to 1000 children. All staff need to be aware of allergies and serious injuries or incidents that have occurred throughout the school day.

Medical Tracker’s online cloud-based first aid and health management system, all staff members can be aware of the allergies of the Year 6 pupils even if they are based in Foundation 1.


Support ECTs and supply teachers with SEND pupils

We saw an influx of supply teachers and agency support staff brought into schools during Covid 19 restrictions to cover teacher isolation and absence. Newly qualified teachers (ECTs) and temporary teaching staff can immediately access the one-page profile to see the children’s needs, allergies, or health concerns. The simple search feature can pull up any school-wide allergies in seconds.

Move to an online paperless first aid system


Create reports on first aid incidents easily

Primary schools are one of the educational settings that experience the most incidents during playtime and lunchtime. Not through negligence or poor supervision but due to the active nature and physical coordination of the children. Medical Tracker allows for reports to be created easily, to help you to highlight the areas of high incidents and injury and therefore evaluate the current practice.


Monitor areas of health and safety concern

Your Medical Tracker report may show you that your Year 2 classroom is one of the highest incident locations, this may be down to simple environmental factors such as table layout and can be altered immediately, reducing injuries and incidents.


Evaluate the effectiveness of midday supervisor coverage

Wet playtime or lunchtime in a primary school requires careful management to avoid injuries and keep the children entertained. Using the reporting feature, you can see the areas of higher incidents and concern, allowing for targeting midday supervisor training or support.


Create online reports for governors on health and safety in schools


30 seconds to record an incident

Recording an incident takes 30 seconds, this reduces the length of time first aiders are away from their base classrooms. Avoiding missed interventions and 1:1 support for children with additional needs.


Parents are notified via email immediately

Exiting the building at the end of the school day requires diligence. As the incident reports are sent immediately after the incident and parents are informed of the medical treatment their child received it removes the need for teaching staff to find parents at pick up or phone after school to inform them.


The teacher notified immediately of the incident

Lunchtime can be a busy time for incident reporting. With a large through-primary school it can be challenging for midday supervisors to pass on all information within their paid hours. This can result in teachers being unaware of head injuries, mental health concerns or medication administrated. Medical Tracker notifies the teachers immediately of any recorded incidents via email.


Effective staff deployment with Medical Tracker


Four-week warning given for expiring medication

Medication can be given daily or just used in an emergency (inhalers), tighten up medical monitoring systems with Medical Tracker’s expiry notifications, informing the school and the parents of the upcoming expiry date of medication.


Parents can confirm medical conditions and medication online

Using Medical Tracker’s Parent Approve functionality, a simple email can be sent to remind parents to confirm their child's current usage of medication, or to authorise the use of medications during school time.

Monitor expiring backup medication

Having a spare inhaler in school is useful in case of emergency, especially on trips offsite (school sports tournaments or class trips). Monitor the expiry of the backup medicine to always be prepared.


Track allergies across the school with Medical Tracker


First aid tracking software for primary schools.

Standardise your medical processes, track your first aid provision and increase parent communications.

School-wide staff notifications

All relevant staff (including leadership and pastoral) informed of recorded incidents. Including on and off-site injury and incidents.


Track staff first aid training needs

Leadership alerted of staff first aid training qualifications that are due to expire. Helping booking group first aid training sessions easier, and cost-effective.

Recording a near miss accident in schools

Confidence from security

We go the extra mile to ensure data security, protection and encryption


Students & Staff Profiles


Incidents Logged


Daily Backups

ISO Accredited
ISO- 27001 accredited

Amazon AWS

UK-based data centres


GDPR compliant

Instant access for all staff

Medical Tracker's centralised cloud-based software allows staff to access all your schools' records instantly whether on or offsite. Permission-based access allows you to decide which staff have access to what data.

Standardise data and processes

With school-wide control from your account, you can ensure all data is standardised allowing comparative reports and processes. From email templates for communicating incidents with parents/carers to the drop-down options in ‘treatment administered’ for an injury, you are in control.



Control permissions for first aid incident records

Next steps

Contact our UK-based team to organise a demo and get a quote for your primary school, Multi Academy Trust or business.

Book 15-minute demo

It helps me with our site manager and look at health and safety improvements. For example, In technology, the bulk of our injuries were eye injuries and it was through not wearing safety goggles. So we were able to locate what health and safety issues are happening in departments.
Judy Wilson
School Nurse, Kennet School
Parents receive instant notifications when incidents or medication administration are recorded. A full communication audit trail is saved. This helps parents feel that their child is well looked after at school- great for Ofsted!
Linda Hopper
Bursar,Bugbrooke Community Primary School
It's a really simple solution to a complex problem. I can't think why no one has come up with it before now. It’s also easy to get support and the system is being developed all the time.
Lynda Jackson
Senior Administrator & Finance Manager, Hawthorn Tree Primary School