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Online system for accident & first aid tracking for holiday clubs.

The parent-friendly first aid tracking system.

School holiday clubs are a fun alternative to childcare during the summer break. Parents often don't know your playscheme staff as well as school teachers; there can be concerns about safety procedures. An online accident book reassures parents that safety is the highest priority. 

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A child enjoying holiday club and jumping in the air’

πŸŽ‰ Trusted by 75,000+ staff in 2,500+ schools

Harris Primary Academy Purley Way Thornton Primary School Three Bridges Primary School Fourfields Community Primary School Lindfield Primary Academy Light Oaks Junior School Southmead Primary School

Inform parents of a first aid incident immediately

Your holiday club staff are busy from start to finish. The admin and time involved in filling parents in at the end of the day for any injuries their child may have picked up all add up. Medical Tracker automatically informs parents of injury and the follow-up care as soon as it is logged. 


Boost your summer holiday club's reputation

Parents talk, positive word-of-mouth reviews about your organised and professional health and safety processes will boost your playscheme's reputation with local parents. 


Give parents confidence in your playscheme

Knowing their child's medication will be administered and recorded online reassures parents that their child is being well cared for during the school holidays. Check out just how much parents appreciate Medical Tracker in schools on our Case Study page

Playscheme leader using her tablet to update parents.


Track health and safety incidents online

Which of your playscheme activities are the safest? Which poses the greatest risk? Analyse all recorded incidents, activities and locations easily. Helping you and your kids' club staff be proactive with risk management. 

Monitor holiday club danger hotspots

Do you know which areas may need more staffing during busy holiday club days? Or are there trends of incidents with junior staff members? Discover your holiday club's danger spots quickly.


Increase club coaches' awareness of pupil needs

As an admin, you can choose what level of access your coaches have. All staff can access life-saving information online (like medication dosage and allergies). Whilst keeping parents' personal contact details hidden. 

Holiday club admin monitoring health and safety.


Highlight children's allergies to all holiday club staff

All school holiday club staff need to be aware of children's allergies. Coaches interact with lots of different children throughout the day. Access a simple list of children's allergies online using a mobile device.


Easily access children's allergies at meal times

Children often bring their own packed lunch to school holiday clubs and playschemes. Quickly access a list of children with nut allergies to ensure they stay safe during lunchtimes.


Plan school holiday snack times safely

Planning to make cookies or pizza as a summer camp activity? Have confidence in the fun activities you plan by checking the online allergy tracker beforehand. 


Using Medical Trackers online allergy tracker.


Access parent contact details in an emergency

Need to contact a parent in an emergency? Flicking through a paper contact book is time wasted. Access parent information immediately using your online accident book. 


Easily add new holiday club children

Lots of children will dip in and out of your school holiday clubs and playschemes. Add new children's information quickly and easily. 


Create a one-page profile for children with medical or SEND needs

The best way to support a child with medical or SEND needs is to share effective working methods. Creating a one-page profile for a child at the beginning of the summer can ease the transition when the child moves between different staff throughout the day.


Happy staff member who has moved to an online accident book.


Let's see why holiday clubs and playschemes love Medical Tracker



First aid tracking software for holiday clubs and playschemes

Standardise your medical processes, track your first aid provision and improve parent confidence.

Confidence from security

We go the extra mile to ensure data security, protection and encryption


Students & Staff Profiles


Incidents Logged


Daily Backups

ISO Accredited
ISO- 27001 accredited

Amazon AWS

UK-based data centres


GDPR compliant

Next steps

Contact our UK-based team to organise a demo and get a quote for your after school club, holiday club or playscheme.

Book 15-minute demo

It helps me with our site manager and look at health and safety improvements. For example, In technology, the bulk of our injuries were eye injuries and it was through not wearing safety goggles. So we were able to locate what health and safety issues are happening in departments.
Judy Wilson
School Nurse, Kennet School
Parents receive instant notifications when incidents or medication administration are recorded. A full communication audit trail is saved. This helps parents feel that their child is well looked after at school- great for Ofsted!
Linda Hopper
Bursar,Bugbrooke Community Primary School
It's a really simple solution to a complex problem. I can't think why no one has come up with it before now. It’s also easy to get support and the system is being developed all the time.
Lynda Jackson
Senior Administrator & Finance Manager, Hawthorn Tree Primary School