Accident tracking for activity clubs
The parent-friendly first aid tracking system.
Activity clubs or out of school settings (OOSS) cover any club that offers tuition, instruction or activities for children. Including weekend football, gymnastics or dance clubs, rock climbing for children, you name it! Learn more about how to impress parents whilst staying health and safety compliant with an online accident book for activity clubs.
Trusted by 40,000+ staff in 1300+ schools
Record and report injuries and accidents in your OOSS
Want to stay health and safety compliant and record first aid incidents quickly? It takes less than 30 seconds to record an injury using Medical Tracker. And parents are automatically informed- no more chasing after parents!
Evaluate the most common injury type in your activity club
Whether you offer kayaking, dancing or martial arts sessions for children, injuries are going to occur. Evaluate the common types of injuries recorded across your weekend or after school club activities, spotting patterns and acting proactively.
Notify activity club owners of serious injury
The dance school owners may not need to be aware of every grazed knee, but those that require parents to collect their child may cause more concern. Alter the notification settings to alert management of serious injuries.
Record witness statement information at the time of the accident
Jotting down information on a piece of paper can be a potential data breach as well as ineffective. If the worst happens and a child becomes seriously injured at your activity club, record witness statements and link them to the injury recorded, all information is stored in one place, should you need it.
Undergo accident investigation online
Managers and admin are able to access all witness statements recorded online, collecting an accurate overview of the incident, even if they weren’t present for the event.
Keep personal data safe
Parents' contact details and children’s medical information are important data, your activity club should ensure GDPR regulations and principles are adhered to. Medical Tracker, is safer than paper-based first aid recording systems, with fewer data breaches, parents’ information is kept safe.
Track mental health concerns in your activity club
Building a picture of safeguarding requires input from all clubs, groups and settings that interact with the child. Football teams, dance clubs and horse riding centres are important for monitoring children and young people’s mental health. Record mental health incidents on your Medical Tracker software.
Record injuries that occur during activity club sessions
Recording injuries that occur during activity club sessions are important in building a bigger picture of overall child health. These recordings can be useful if required to build a bigger picture at a later date.
Have confidence that parents have received important information
Notification settings allow activity clubs to see when parents have received automated emails about their child’s injury or mental health concerns.
Easily add new children to your Medical Tracker software
When parents register their child to attend your club, they are often required to fill in a form. This form can then be lost, misplaced or damaged. For a swimming club, water damage to your only copy of parent contact details can be dangerous. Encourage parents to fill in information to be transferred online immediately.
Access all injury history online
Having access to useful information like injury history can be helpful to spot trends of concern in children or health and safety provision. Same child regularly injured during football matches but not during training? There could be underlying confidence issues that might go unnoticed.
Filter search all medical information
Need to know who has allergies quickly? Or who requires medication before they have their lunch? Medical Tracker has easy search filters to help your staff navigate the health information they have at their fingertips.
Let's see why activity clubs love Medical Tracker
Improve first aid and health and safety across your activity club.
All injuries are recordable using a mobile or handheld device or laptop, meaning away matches or competitions are covered.
Confidence from security
We go the extra mile to ensure data security, protection and encryption
Students & Staff Profiles
ISO- 27001 accredited
UK-based data centres
It helps me with our site manager and look at health and safety improvements. For example, In technology, the bulk of our injuries were eye injuries and it was through not wearing safety goggles. So we were able to locate what health and safety issues are happening in departments.
School Nurse, Kennet School
Parents receive instant notifications when incidents or medication administration are recorded. A full communication audit trail is saved. This helps parents feel that their child is well looked after at school- great for Ofsted!
Bursar,Bugbrooke Community Primary School
It's a really simple solution to a complex problem. I can't think why no one has come up with it before now. It’s also easy to get support and the system is being developed all the time.