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Accident tracking for activity clubs

The parent-friendly first aid tracking system.

Activity clubs or out of school settings (OOSS) cover any club that offers tuition, instruction or activities for children. Including weekend football, gymnastics or dance clubs, rock climbing for children, you name it! Learn more about how to impress parents whilst staying health and safety compliant with an online accident book for activity clubs.

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A child playing football at his football activity club

🎉 Trusted by 75,000+ staff in 2,500+ schools

Harris Primary Academy Purley Way Thornton Primary School Three Bridges Primary School Fourfields Community Primary School Lindfield Primary Academy Light Oaks Junior School Southmead Primary School

Record and report injuries and accidents in your OOSS

Want to stay health and safety compliant and record first aid incidents quickly? It takes less than 30 seconds to record an injury using Medical Tracker. And parents are automatically informed- no more chasing after parents!


Evaluate the most common injury type in your activity club

Whether you offer kayaking, dancing or martial arts sessions for children, injuries are going to occur. Evaluate the common types of injuries recorded across your weekend or after school club activities, spotting patterns and acting proactively.


Notify activity club owners of serious injury

The dance school owners may not need to be aware of every grazed knee, but those that require parents to collect their child may cause more concern. Alter the notification settings to alert management of serious injuries.

Activity club  leader using her tablet to update parents.


Record witness statement information at the time of the accident

Jotting down information on a piece of paper can be a potential data breach as well as ineffective. If the worst happens and a child becomes seriously injured at your activity club, record witness statements and link them to the injury recorded, all information is stored in one place, should you need it.


Undergo accident investigation online

Managers and admin are able to access all witness statements recorded online, collecting an accurate overview of the incident, even if they weren’t present for the event.


Keep personal data safe

Parents' contact details and children’s medical information are important data, your activity club should ensure GDPR regulations and principles are adhered to. Medical Tracker, is safer than paper-based first aid recording systems, with fewer data breaches, parents’ information is kept safe.

Activity club admin monitoring health and safety.

Track mental health concerns in your activity club

Building a picture of safeguarding requires input from all clubs, groups and settings that interact with the child. Football teams, dance clubs and horse riding centres are important for monitoring children and young people’s mental health. Record mental health incidents on your Medical Tracker software.


Record injuries that occur during activity club sessions

Recording injuries that occur during activity club sessions are important in building a bigger picture of overall child health. These recordings can be useful if required to build a bigger picture at a later date.


Have confidence that parents have received important information

Notification settings allow activity clubs to see when parents have received automated emails about their child’s injury or mental health concerns.


Using Medical Trackers online allergy tracker.


Easily add new children to your Medical Tracker software

When parents register their child to attend your club, they are often required to fill in a form. This form can then be lost, misplaced or damaged. For a swimming club, water damage to your only copy of parent contact details can be dangerous. Encourage parents to fill in information to be transferred online immediately.


Access all injury history online

Having access to useful information like injury history can be helpful to spot trends of concern in children or health and safety provision. Same child regularly injured during football matches but not during training? There could be underlying confidence issues that might go unnoticed.


Filter search all medical information

Need to know who has allergies quickly? Or who requires medication before they have their lunch? Medical Tracker has easy search filters to help your staff navigate the health information they have at their fingertips.


Happy staff member who has moved to an online accident book.


Let's see why activity clubs love Medical Tracker



Improve first aid and health and safety across your activity club.

All injuries are recordable using a mobile or handheld device or laptop, meaning away matches or competitions are covered.

Confidence from security

We go the extra mile to ensure data security, protection and encryption


Students & Staff Profiles


Incidents Logged


Daily Backups

ISO Accredited
ISO- 27001 accredited

Amazon AWS

UK-based data centres


GDPR compliant

Next steps

Get in touch for an activity club quote and book a free 15-minute demo.

Book 15-minute demo

It helps me with our site manager and look at health and safety improvements. For example, In technology, the bulk of our injuries were eye injuries and it was through not wearing safety goggles. So we were able to locate what health and safety issues are happening in departments.
Judy Wilson
School Nurse, Kennet School
Parents receive instant notifications when incidents or medication administration are recorded. A full communication audit trail is saved. This helps parents feel that their child is well looked after at school- great for Ofsted!
Linda Hopper
Bursar,Bugbrooke Community Primary School
It's a really simple solution to a complex problem. I can't think why no one has come up with it before now. It’s also easy to get support and the system is being developed all the time.
Lynda Jackson
Senior Administrator & Finance Manager, Hawthorn Tree Primary School