How to use technology to reduce healthcare staff workload.

Healthcare practitioners have a demanding workload. They are responsible for the health, safety, and development of the children in their classes. Even small tasks add up and can pose a serious risk to achieving a work-life balance. Recording and reporting first aid incidents to notify parents of an injury can be added to a long list of tasks.

The main challenges contributing to workloads.

Frankly, the workload is becoming unmanageable, so schools are experiencing difficulties with recruitment and retention. Some schools are using the school workload reduction toolkit provided by the DfE to help identify, address and evaluate workload reduction measures.

How do parent communications impact workloads?

Let's look at classroom teachers and their role in first-aid and healthcare. Parent communications and interactions are a daily occurrence for all primary teachers. These parent communications can be face-to-face during school drop-off or pick-up, or online.

A simple 5-minute discussion about a bumped head during playtime doesn't seem a large task. However, let's add this to the after-school club organisation, 3 other injuries to inform parents of, a mental health concern to be logged and a staff meeting starting in 15 minutes. Phew. 

Recording and reporting injuries and incidents is a requirement of effective first aid provision in schools. Parents must be notified of injury and the subsequent actions of care their child has received promptly. However, it can be understood how sharing the information about a grazed knee can slip down the priority pile for parent-teacher communications. Leaving parents feeling uninformed about their child's health and safety in school.

Online first aid software: how it reduces teacher workload

First aid tracking software is used by schools to reduce teacher workload and increase the effectiveness of first aid provision in schools. Medical Tracker is an all-in-one health management tool used by schools to track, report, and record first aid incidents and medical administration. You can find more information about who we help, including case study examples of how primary and secondary schools and MATs use all of the features of Medical Tracker.

Automated notifications to parents 

When an incident is recorded on Medical Tracker (including the recording of mental health concerns), parents are notified immediately via email. The free email template informs the parents of the incident and reassures them of the action taken and the outcome.  Reducing parental anxieties and building a trusting relationship between school and home. 

Quick and easy first aid

It takes 30 seconds to record a first aid incident into the software; we even timed it ourselves! Reducing teacher workload when using outdated and ineffective recording and reporting systems. All staff data is synced with the school's MIS system, making sharing the incident with any relevant staff (including the pastoral team) a doddle. 

Pupil history stored 

Using the highest GDPR and security standards, all of the students' past medical history and information are stored online. This is useful for EHCP applications and reviews, as it allows access to all previous first aid incidents in one place. 

Want to see how Medical Tracker can reduce your teacher's workload? Contact one of our team members today for a 15-minute demonstration.