RECORDING INCIDENTS
Report incidents as they happen. Record injuries, incidents, illnesses and accidents.
A quicker way to record accidents
How fast can you record an incident on Medical Tracker and notify a parent or carer?
We have put this to the test. Let's see if we can record a DfE compliant injury in under 30 seconds.
Press play to find out!
INJURIES
An online accident book would replace any paper records you are currently using removing the need to store mountains of paperwork.
Easy to use
We understand that school staff sometimes don't have the computing know how to use complicated software so we have made Medical Tracker as simple possible.
Student and staff information is pulled through from your MIS and one click drop-downs means no matter the computing ability your staff can use Medical Tracker with minimal training.Department for Education compliant
Medical Tracker provide simple drop-downs or predictive text to ensure all information required by the department for education is recorded.
Find historic incidents in seconds
Find the incident's in seconds
In every school, at some point, a parent, teacher or member of the SLT will want more information about a particular incident. Whether the incident was a week ago, a month ago or even a year ago it will need to be found! In most schools this would mean searching through all your old records trying to find the incident, hoping that all the required information has been recorded and that the handwriting is legible.
BUMPS & SCRAPES
Record minor injuries to pupils such as cuts and scrapes.
Save staff time
With less fields than the injury form and concise drop-downs the Bumps and Scrapes form saves your staff time.
A bump or scrape can be recorded in less than 15 seconds.Accurate reporting
Bumps and scrapes happen in schools as children are always going to be children. Using the reporting tool you can differentiate between injuries and bumps or scrapes to allow you to identify the more serious health and safety issues within your school.
A child tripping over the football and grazing their hand is very different to a crowded climbing frame causing falls and more serious injuries.Customisable parent notifications
Use fully customisble templates, specifically designed for the Bumps and Scrapes form, to keep parents informed of incidents.
This will ensure that parents do not worry about their child's wellbeing whilst keeping them informed.
ILLNESSES
Recording illnesses can help to analyse trends, reduce time out of class and improve the wellbeing of students in your care.
Analyse trends
Run a report to find out which students are regularly receiving support when feeling unwell. This could help highlight students who need additional support as well as being able to proactively contact parents to see if there are any underlying issues.
Reduce time out of class
Do particular students regularly feel unwell during specific classes or lessons? Using Medical Tracker's reports you can find run reports for a date range, by class or by year group to highlight any potential issues.
Keep staff updated
When a student visits a first aider, teachers can be updated with just a few clicks to keep them up to date about a students whereabouts.
NEAR-MISSES
A near-miss is a leading indicator to an accident that, if scrutinised and used correctly, can prevent injuries and damages. Collecting near-miss reports helps create a culture that seeks to identify and control hazards, which will reduce risks and the potential for harm.
Reducing serious incidents
Near-misses are often seen as an administrative task rather than being proactive in reducing serious incidents.
Recording near-misses and taking the time to investigate and rectify problems can reduce the risk of serious incidents occuring in your school.
Measuring outcomes and analysing data
Using the reporting tool and various filters you can analyse near-miss records and track outcomes to ensure potential risks are eliminated.
All staff involved in health and safety can receive email alerts when near-misses occur which can allow schools to openly discuss risks and ensure follow-ups are actoined.Make your school safer
By ensuring all near-misses are recorded you can make your school safer for students, staff, parents and visitors. Here are just some of the questions staff will need to answer:
- What happened?
- What was the outcome? Any damage?
- Details of action taken:
- Any other relevant information:
- Is the incident RIDDOR reportable?
- Have risk assessments and safe systems been reviewed following the incident?
STAFF OR VISITORS
Accidents involving staff or visitors in your school should be reported, recorded and properly investigated. The purpose of accident investigation is to try to establish the root cause and ensure that accidents do not happen again.
Complying with legislation
It is a requirement of the Social Security (Claims and Payments) Regulations 1979, as amended, that organisations with 10 or more employees must keep records of all workplace accidents resulting in personal injury in an appropriate accident book in either paper or electronic form.
The recording and reporting of certain types of accidents and ill health at work is also a legal requirement under RIDDOR
Investigating staff or visitor incidents
Keeping records of accidents and incidents is required by law and is an important part of any risk management process. The analysis of comprehensive accident records is a valuable management tool that can be used to aid risk assessment and put in place preventive safety actions.
Using the reporting tool and filters you can find out where, why, how and who was involved which will help idenfity any risks.
Keeping health & safety staff up-to-date
The first step to preventing accidents form happening again is informing the right staff members within your school. Using our automated email alerts required staff can be notified as soon as an incident is recording on Medical Tracker whether it is a student accident, near miss or staff and visitor incidents.
MORE FEATURES
Export to excel
Staff, with the necessary permissions, can export all accidents records to excel - great for creating custom reports.
Confidential incidents
If an incident occurs and only certain staff members should be able to view the information you can make the incident confidential - privacy for students and staff.
No paper records
Using an online accident recording software you will no longer need to keep paper records.