Digital medical software for primary schools

Medical Tracker is the UK's leading digital first-aid accident book for Primary schools.

If your first-aid and healthcare process involves any paper, click the button below to calculate how much you could save.

Medical Tracker supports over 3,000 UK schools

Two changes every school should know about

New statutory guidance and government policy are reshaping what schools are expected to record and demonstrate.

Benedict's Law

Every Child Achieving and Thriving

Benedict's Law

New statutory duties mean schools now have clearer obligations around recording and managing life-saving medication, including adrenaline auto-injectors. It's a meaningful shift in what schools are expected to demonstrate, not just what they're expected to do.

The good news is, these requirements have been mapped against the Medical Tracker functionality that can directly accommodate these policy requirements. We think schools evaluating how to meet this new guidance deserve that distinction made plainly, rather than a claim that one system covers everything. In areas that fall outside of Medical Tracker’s jurisdiction, we have included useful links and resources for you to explore.

Learn more about Benedict's Law

First-aid tracking software for primary schools.

Over 92% of all school inquiries into Medical Tracker are switching from paper-based methods.

School days are busy, fast-paced and, at times, unpredictable. Paper accident books, paper slips home to Mum, Dad, or a carer/guardian, and laborious filing systems are no longer fit for purpose.

Medical Tracker supports schools with an efficient, cost-effective, and safer first-aid process.

Primary schools

The safest record is the one that's always there when you need it

Almost all of a pupil's health knowledge lives in the heads of a small number of staff. When they're not in the room, what happens?

8:47am — supply teacher covering Year 2

Mrs. Patel

Supply teacher, first day at this school

Aisha, Year 2

Severe allergy

?

The SENCO who knows Aisha's care plan is off site today. Her file is in a cabinet in the school office.

ConditionAnaphylaxis: nuts

Emergency medicationEpiPen, in classroom cupboard

ProtocolCall 999 immediately

Emergency contactMum: on file

First-aid and healthcare staff in Primary Schools

You'll use Medical Tracker multiple times daily, just like your paper accident books. The difference? Quicker, safer, tracked, and guaranteed DfE compliance.

School nurses, first-aiders, DSLs + | Healthcare staff

Office staff in Primary schools

You'll use Medical Tracker to make your school safer by spotting trends. You'll save money by reducing your first-aid stationery expenditure. You'll reduce the workload of your healthcare staff.

School Business Managers, Office Managers, Bursars + | Office staff

Senior leadership teams in Primary Schools.

Make your school DfE-compliant, improve standardisation, and report on healthcare needs across the school. All while drastically improving parent-school relations with transparent, automatic notifications and updates.

CEO's, Headteachers, Deputy Principals + | Senior Leadership teams

How prepared are you with your current process?

We estimate that the average primary school registers between 2,200 and 2,500 medical/first-aid incidents each year.

But the real leadership question isn’t how incidents are treated. If an inspector, parent, or governor asked to see patterns in incidents tomorrow, how quickly could you provide them?

Reporting Effectiveness

We’ve created a short two-page Medical Reporting Readiness Checklist that helps schools assess how robust their current system really is.

Check your reporting effectiveness

Compliance Preparedness

Schools are increasingly expected to demonstrate not only that systems exist, but that they are consistent, secure, and strategically reviewed.

This checklist is designed to support reflection and readiness.

Check your Ofsted compliance preparedness

Cost Calculator

How much is your paper-based first-aid process costing you?

Schools across the UK are spending hundreds — sometimes thousands — of pounds each year on paper processes they don't need to. Find out your estimated cost in under 60 seconds.

Step 1 of 1 Tell us about your school

School Type

Number of Pupils

Number of First-Aiders Staff who regularly log incidents and administer first aid

Number of Sites / Buildings Separate campuses or buildings with their own first-aid records

Your Results

Based on the information you provided

—

We estimate your school's current spending may be between...

—

per year on paper-based first-aid & healthcare admin

Schools like yours typically save around

—

by switching from paper to Medical Tracker

Beyond direct costs, Medical Tracker

eliminates admin burden and provides a full, auditable trail — giving your school confidence when it matters most.

Your Medical Tracker subscription

Get a personalised quote

Pricing is tailored to your school's size and type. Speak to our team to find out exactly what Medical Tracker would cost you — and how much you could save.

Request a quote

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Hidden workload on your staff

Calculating…

Paper vs Medical Tracker

Cost Category	Paper-Based (est.)	Medical Tracker

See Medical Tracker in action

Join 3,300+ schools already saving time, reducing costs, and improving pupil safety.

Book a demonstration

Estimates are based on Medical Tracker's 2025 research paper Analysing Health In Schools, which draws on a sample of 1,048 UK schools, customer testimonies, and third-party industry data. Individual school costs will vary.

Early identification matters

SEND identification isn't equal and the gap starts before attendance falls

"

Many vulnerable pupils are more likely to be subject to SEND under-identification. Those moving schools and those frequently out of school, along with children who have suffered abuse or neglect, are all shown to have a reduced chance of being identified with SEND compared with otherwise similar children.

— Education Policy Institute (EPI)

Markers show up before absence does

Early SEND markers often manifest themselves before persistent absence prevails. Proper tracking, logging, and retrospective reporting could surface these markers early, helping turn the tide on identification, particularly in disadvantaged areas where SEND support is currently rationed unevenly.

Read the EPI research

Everything your school needs to manage medical incidents

Explore how Medical Tracker supports your staff, your records, and your school-wide communication.

Standardise data and processes

How do you track consistency of recording, tracking and security?

Strangely, in our experiences, sometimes structure, guardrails and stiff functionality is not what you need. With Medical Tracker, we appreciate flexibility in functionality is necessary to make sense of your unique context. So, while our functionality remains malleable, all incident data is standardised, allowing comparative reports and processes.

Check out the power of reporting and insights on Medical Tracker.

Access for the right staff

This is all about extending your staff oversight.

Permission-based access allows you to decide which staff members have access to what data.

Let's be honest, your lunchtime supervisor doesn't need to see a students' full medical history all of the time. At break times, needs to know one thing, fast; does this child have an allergy and if so, what are the warning signs?

Permission-based access means every member of staff, however briefly they're on site, sees exactly what they need to keep a child safe, and nothing they don't.

Support your colleagues

Medical Tracker as an infrastructure means it's as much for your staff as for your students.

A colleague's first-aid certificate expired 3 weeks ago and it's only just cropped up; things get in the way, it happens. Medical Tracker alerts elected 'super-users' before a qualification lapses which has become increasingly relevant in the wake of Benedict's Law.

Now, expiring first-aid training qualifications or allergy awareness training are never a question when you get to school that day.

Improve transparency

This is as much for you and your school as it is for parents and carers.

A child falls awkwardly during morning break. The TA who saw it, logs it and moves on with her day but the class teacher and the SENCo don't know because they weren't by their desk and they're not by a phone.

All relevant staff (including leadership teams and pastoral) are informed of recorded incidents involving your students, including on-site injuries and incidents.

Let’s explore why Medical Tracker is loved by primary schools

Money-saving online software for schools

Whether your primary school has 200 or 800 pupils, the cost of paper for bumped-head letters adds up. Medical Tracker is the UK’s leading online incident book, recording all incidents and injuries (including recording mental health concerns) in one place.

Staff-wide awareness of medical conditions

In a large through-primary school, there may be up to 1000 children. All staff need to be aware of allergies and serious injuries or incidents that have occurred throughout the school day.

Medical Tracker’s online cloud-based first aid and health management system, all staff members can be aware of the allergies of the Year 6 pupils even if they are based in Foundation 1.

Support ECTs and supply teachers with SEND pupils

We saw an influx of supply teachers and agency support staff brought into schools during Covid 19 restrictions to cover teacher isolation and absence. Newly qualified teachers (ECTs) and temporary teaching staff can immediately access the one-page profile to see the children’s needs, allergies, or health concerns. The simple search feature can pull up any school-wide allergies in seconds.

Move to an online paperless first aid system

Create reports on first aid incidents easily

Primary schools are one of the educational settings that experience the most incidents during playtime and lunchtime. Not through negligence or poor supervision but due to the active nature and physical coordination of the children. Medical Tracker allows for reports to be created easily, to help you to highlight the areas of high incidents and injury and therefore evaluate the current practice.

Monitor areas of health and safety concern

Your Medical Tracker report may show you that your Year 2 classroom is one of the highest incident locations, this may be down to simple environmental factors such as table layout and can be altered immediately, reducing injuries and incidents.

Evaluate the effectiveness of midday supervisor coverage

Wet playtime or lunchtime in a primary school requires careful management to avoid injuries and keep the children entertained. Using the reporting feature, you can see the areas of higher incidents and concern, allowing for targeting midday supervisor training or support.

Create online reports for governors on health and safety in schools

30 seconds to record an incident

Recording an incident takes 30 seconds, this reduces the length of time first aiders are away from their base classrooms. Avoiding missed interventions and 1:1 support for children with additional needs.

Parents are notified via email immediately

Exiting the building at the end of the school day requires diligence. As the incident reports are sent immediately after the incident and parents are informed of the medical treatment their child received it removes the need for teaching staff to find parents at pick up or phone after school to inform them.

The teacher notified immediately of the incident

Lunchtime can be a busy time for incident reporting. With a large through-primary school it can be challenging for midday supervisors to pass on all information within their paid hours. This can result in teachers being unaware of head injuries, mental health concerns or medication administrated. Medical Tracker notifies the teachers immediately of any recorded incidents via email.

Effective staff deployment with Medical Tracker

Four-week warning given for expiring medication

Medication can be given daily or just used in an emergency (inhalers), tighten up medical monitoring systems with Medical Tracker’s expiry notifications, informing the school and the parents of the upcoming expiry date of medication.

Parents can confirm medical conditions and medication online

Using Medical Tracker’s Parent Approve functionality, a simple email can be sent to remind parents to confirm their child's current usage of medication, or to authorise the use of medications during school time.

Monitor expiring backup medication

Having a spare inhaler in school is useful in case of emergency, especially on trips offsite (school sports tournaments or class trips). Monitor the expiry of the backup medicine to always be prepared.

Track allergies across the school with Medical Tracker